Supply and Delivery Stationery Items for Field Work (Various Items)

Publication : 2026-04-30

SL-MLHCP-543352-GO-RFQ

SPECIFIC PROCUREMENT NOTICE Ref: SL-MLHCP-543352-GO-RFQ - 30/04/2026 Date: 30th April, 2026 To: The Managing Director Attn: From Tommy Harding Procurement Specialist Sierra Leone Land Administration Project (SLLAP) Tel: Email: Tel: (+232-76-538-383) Email: sllapprocurement79@gmail.com Request for Quotation SUPPLY AND DELIVERY OF STATIONARY FOR FIELD WORK. (VARIOUS ITEMS) The Government of Sierra Leone (hereinafter referred to as “The Borrower”) has received financing from the World Bank toward the cost of Project Preparation Advances. The Borrower through the Sierra Leone Land Administration Project of the Ministry of Lands Housing and Country Planning (MLHCP) intends to apply part of the proceeds of the funds for eligible payments under the contracts, subject to this Request for Quotation (RFQ). The SLLAP therefore solicits your quotation for the item as stated in the attached Annex 2. Please quote your delivery unit and total prices and state your earliest delivery time. No Performance Security is required. Your bid in sealed envelope should be submitted by hand or email not later than 12:00 hours GMT of 14th May 2026 to the address below: Sierra Leone Land Administration Project (SLLAP) West Wing of 3rd Floor, Youyi Building, Brookfield’s. Freetown, Sierra Leone Attention: The Procurement Specialist Email: sllapprocurement79@gmail.com The inner and outer envelopes shall: bear the name and address of the Bidder; be addressed to the Employer as indicated above; bear the specific identification (Title and Reference Number) of this bidding process indicated above; and bear a warning not to open before the time and date for bid opening. Your quotation must be valid for 30 days and written in English. Criteria for award will be prices, delivery time, quality and adherence to specifications. SLLAP payment terms for this contract are 100% payment upon delivery by cheque not later than 30 days after receipt and acceptance of goods and original invoice(s) by the end user department. You will be required to deliver the item not later than 30 days from the time of notification of the award/purchase order, if your quotation is considered successful. Queries arising from this RFQ should be sent in writing or email to the address in Paragraph D above for the attention of the Procurement Management Specialist, not later than 11:00 hours of 14th May, 2026. You are requested to quote your delivered price for these items by completing and returning Annexes 1 and 2. Quotations and supporting documents as specified in Annex 1 (if any) must be marked with the Reference Number above and indicate your acceptance of the terms and conditions of this RFQ. The attached Schedule of Requirement in Annex 2 details the items to be purchased. You are requested to quote your delivery price for this item by completing and returning Annexes 1 and 2 The address for delivery of the goods is: Sierra Leone Land Administration Project (SLLAP) West Wing of 3rd Floor, Youyi Building, Brookfield’s. Freetown, Sierra Leone Attention: The Procurement Specialist Request for Quotation of SUPPLY AND DELIVERY OF STATIONARY ITEMS FOR FIELD WORK. (VARIOUS ITEMS) RFQ/ SL-MLHCP-543352-GO-RFQ - 30/04/2026 Item No Description Of Goods Unit of Measure Quantity Delivered Unit Price (SLL) Delivered Total Price (SLL) 1 Paper Cutter Machine Pieces 5 2 Comb Binding Machine Pieces 5 3 Extension cables Pieces 25 4 Laminating Machines (A3) Pieces 5 Laminating Films (A4) Cartons 5 6 Ledger Book Packets 50 7 Box File (Alba Rado - Large size) Carton 25 8 Box File (Lever Arch File - Small size) Carton 25 9 IXL File Carton 50 10 Plastic File Carton 50 11 Laminating Films (A3) Carton 10 12 Laminating Machine ( A4) Pieces 10 13 Scissor Pieces 400 14 Green Tag Boxes 25 15 Foot Rule (12ft) Carton 50 16 Paper Shredder Machine (Large) Pieces 5 17 A4 size White Papers Carton 150 18 A3 size White Papers Carton 25 19 File Folders (legal size) Carton 25 20 Paper Clips (Assorted) Boxes 50 21 Pens(Assorted) Boxes 200 22 Pencil ( Assorted) Boxes 200 23 Assorted Vanguard ( A4 Size) Packets 50 24 Staple Machines Giant Pieces 5 25 Staple Machines Large Pieces 25 26 Staple Machines Medium Pieces 200 27 Pin Remover Pieces 200 28 Paper Punch Giant Pieces 20 29 Paper Punch Larger Pieces 25 30 Paper Punch Medium Pieces 25 31 Duct Tape Pieces 200 32 Binding chromes (12mm) Cartons 25 33 Binding chromes (14mm) Cartons 25 34 Binding chromes (16mm) Cartons 25 35 Binding chromes (18mm) Cartons 25 36 Binding chromes (19mm) Cartons 25 37 Binding chromes (20mm) Cartons 25 38 Binding chromes (21mm) Cartons 25 39 Binding Films Packets 50 40 Erasers Cartons 50 41 Sharpener Cartons 50 42 Stamp and Pad Pieces 50 43 Permanent Marker Set 400 44 ID Cards Pieces 400 45 Rope Roll 100 46 Stamp Pad Ink Pieces 150 47 Brown envelop A4 Cartons 25 48 Brown envelop A3 Cartons 25 49 A3 Colored Multifunction Ink Set 20 50 Assorted post it pad (sticky notes) Boxes 25 TOTAL Your quotation is to be returned on this Form by completing and returning Annexes 1 and 2 including any other information/certification required within this RFQ. (Note: Other similar forms acceptable to the employer may be used). Currency of Quotation: SLL Delivery period offered: ………… days/weeks/months from date of Notification of Award or Purchase Order. The validity period of this Quotation is: …… days from the date of submission of quotations. Warranty period (where applicable): ………………….. Months. We enclose the following documents: A copy of the Business Registration License Valid NRA Tax Clearance Certificate Valid NASSIT Certificate. We confirm that our quotation is subject to the General Conditions of Contract for Purchase Orders, and is based on the terms and conditions stated in your Request for Quotations referenced above. We confirm that the prices quoted are fixed for the duration of the validity period and will not be subject to revision or variation.

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